Keep the right staff records


As an employer, you must keep certain records in relation to your workers. There are also other records you should keep as a matter of good practice.

You must ensure that you collect, store and process these records securely.

Workers are entitled to receive a copy of information held about themselves and can seek compensation for damage or distress suffered as a result of a breach of the Data Protection Act. The Information Commissioner's Office also has the power to issue monetary penalties to organisations for serious breaches of the Act. This means that you should take care when processing information about your staff - whether it be collecting, recording, holding or destroying the information.

This guide explains what records you should keep, how long you must keep them for and offers advice on how to set up a staff records system. It also explains your legal obligations as an employer and your workers' rights regarding information you hold on them.

This guide primarily focuses on keeping the right staff records but you should also be aware of all of the data protection principles which can be found in our guide on how to comply with data protection legislation.


    Developed with:

    Department for Business, Innovation & Skills