Guide

Know how much holiday to give your staff

Managing employee holiday entitlement: five top tips

The majority of your workers are legally entitled to paid holidays. The following top tips will help you to successfully manage each employee’s holiday entitlement.

  1. Calculate holiday entitlement: A worker's statutory paid holiday entitlement starts on the first day of employment and is 5.6 weeks (28 days for a worker working a five or six-day week) - see statutory paid holiday entitlement.
     
  2. Consider irregular hours: Ensure that you work out holiday entitlement for any employees who don’t have regular working arrangements. These can include part-time workers, shift workers and casual workers - see calculating holiday entitlement for atypical workers.
     
  3. Include in employment contracts: Set out your employee’s paid holiday entitlement in their employment contract to avoid any disagreements - see the employment contract.
     
  4. Consider bank and public holidays: You do not have to give staff paid time off for bank or public holidays, but ensure that you include this in your employees’ contract. If you allow a worker time off for bank and public holidays over a significant period of time, be aware that it may become an implied term of their contract, even if it is not written in the contract of employment - see pay and time off on public and bank holidays.
     
  5. Agree notice periods: Workers must give you notice if they wish to take leave. You can agree the notice period with them and you should set this out clearly in writing - see taking holiday – notice periods, restrictions and sickness.