Guide

Making a job offer and taking workers through their induction

What to include in an induction programme

You should provide information to a new worker at a rate that allows them to understand it properly. Explain what the business does and how they fit in.

You may like to arrange sessions with different members of staff so they can explain their role in relation to the business' activities. General areas to cover include:

Administration

You may need to provide the worker with:

  • details of any occupational pension scheme
  • a copy of any procedures and handbooks
  • any uniforms and standard equipment they will use

Terms and conditions of employment

It is a legal requirement for employers to give their employees a written statement of terms and conditions of employment within two months of starting work, except for those employees who will be working for less than one month.

It is a good idea to go through this during the induction and give them details of issues such as:

  • hours of work - including breaks
  • sickness and holiday procedures
  • disciplinary and grievance procedures

Read more about the written statement.

Health and safety

You are legally required to provide workers with any health and safety information they need to carry out their job safely. Provide them with a copy of the business' health and safety policy and get them to sign it once they have read it.

You must inform them - preferably on the first day - of fire safety procedures and what to do if the fire alarm sounds. If there are particular hazards, eg in a factory or on a building site, you must ensure that new workers are made aware of them and what precautions need to be taken.

Read Health and Safety Executive for Northern Ireland (HSENI) guidance on keeping new employees safe at work.

It is a good idea to show the worker where they:

  • may smoke outside your premises - if at all
  • can read your drugs and alcohol policy

For more information, see workplace policies on smoking, drugs and alcohol.

If their job involves the use or operation of machinery, you must ensure that they are properly trained, that they understand any associated risks, and that they have appropriate safety equipment.

Tour of the premises

Show new workers where they will be working and the location of any facilities.

Introduction to colleagues

Introduce new workers to their team colleagues in turn, for example to:

  • their line manager
  • those responsible for human resources and/or training
  • the health and safety officer
  • trade union or employee representatives

Introduction to the job

You should take them through what their job entails and how this fits in with the rest of the business.

Equipment

Make sure the worker knows how to operate any equipment they will be using and show them where spares, replacements and other materials they may need are kept.