National Minimum Wage and National Living Wage - record keeping

Workers' access to minimum wage records

Guide

If a worker has reasonable grounds to believe that they have not been paid the minimum wage, they have the right to see your records relating to them.

To do so, they must make a written request to you. You must produce the records within 14 days of receiving the request - or within a time period you agree with the worker.

A worker may inspect and examine the records and copy any part of them, and when doing so may be accompanied by someone else. If they wish to be accompanied they must have told you in their written request. The records must be produced at the place of work, or at a place the worker can reasonably attend or is mutually agreed.

If you refuse to let the worker see the records or fail to produce the records the worker can take a complaint to an industrial tribunal.

See further guidance on dealing with subject access requests as part of General Data Protection Regulation (GDPR).