To qualify for paternity leave, an employee should notify you no later than the end of the 15th week before the expected week of childbirth (EWC) - or as soon as is reasonably practicable - of:
- the expected week of the baby's birth
- whether they wish to take one week's or two weeks' leave
- when they want their paternity leave to start - see the start and duration of paternity leave - births
The EWC is the week in which the expected date of the baby's birth falls - starting with the preceding Sunday and ending the following Saturday. If the birth date falls on a Sunday, that date is the first day in the EWC.
The employee does not have to give you any medical evidence of the pregnancy.
You do not have to give the employee confirmation of the end date of their paternity leave.
Written notification of paternity leave
You may request notification of paternity leave in writing.
Many employees will find it convenient to claim statutory paternity pay at the same time. However, to do this, they must also make a declaration - see statutory paternity pay.
If you receive this declaration for pay no later than the end of the 15th week before the EWC, the employee has complied with the leave notification requirements anyway.
Notification of the actual birth date
The employee should tell you the actual date of birth - and in writing if you request it. However, the employee does not have to give you any medical evidence of the birth.