Find out when to make an exit summary declaration

Guide

Last updated 22 September 2021

If you're moving goods outside the UK, you'll need to make an exit summary declaration if you've not fulfilled safety and security requirements with a customs export declaration.

Who must submit

Safety and security requirements apply to all movements out of Great Britain (England, Scotland and Wales), unless the goods are covered under the temporary waiver or are going to Northern Ireland. The requirements also apply to some movements out of Northern Ireland, unless they are going to the EU.

Most goods being exported will be covered by an export declaration containing safety and security information, so an exit summary declaration is not a common requirement.

Carriers, defined as the operator of the active means of transport, have the legal responsibility to make sure the UK customs authority is provided with pre-departure safety and security information.

You’ll need to submit an exit summary declaration if your export consignments are not covered by a full export declaration, which includes safety and security data.

An exit summary declaration is required when:

  • an empty pallet, container or vehicle is being moved under a transport contract - a transport contract, or contract of carriage, is an agreement between a carrier and shipper or passenger, setting out each party’s duties and rights
  • goods have remained in temporary storage for more than 14 days
  • goods have remained in temporary storage for less than 14 days, but the import safety and security declaration details are unknown, or the destination or consignee has changed
  • goods are moved under transit using either a transit accompanying document (TAD) or a transit security accompanying document (TSAD) or transports internationaux routiers (TIR) carnet document

Goods that do not need an exit summary declaration

From 1 January 2021 until 30 September 2021, there is a temporary waiver for safety and security requirements on exports from Great Britain for two categories of movements only.

The temporary waiver applies to the movement of:

  • empty pallets, containers and vehicles being moved under a transport contract to the EU (and to other countries for which pre-departure declarations were not required before 31 December 2020)
  • goods in Roll on Roll off vehicles where there would otherwise be a requirement for an exit summary declaration, for example, transit movements using Roll on Roll off

You do not need to submit safety and security export declarations for goods moving from Great Britain to Northern Ireland.

Some exports also do not need a declaration, including those that are:

  • electrical energy
  • exiting by pipeline
  • letters, postcards and printed material, including those on electronic media
  • in a travellers’ personal luggage
  • declared to customs orally
  • empty pallets, containers and vehicles when they are not being moved under a transport contract.

In a limited number of circumstances an exit summary declaration may not be required as the goods are covered by an inbound entry summary declaration. For example, when goods have remained in temporary storage for less than 14 days and the inbound entry summary declaration is still available.

Find a full list of goods exempted from the requirement to submit safety and security export declarations in Article 245 of Commission Delegated Regulation (EU) 2015/2446.

What you’ll need

To complete an exit summary declaration you’ll need:

When to submit

You must present your exit summary declaration to customs before export, so it can be risk assessed.

Safety and security information must be submitted at least a specific number of hours in advance of the goods leaving a UK port. The way goods are transported affects how far in advance the safety and security information must be provided, before leaving UK customs control.

How you’re shipping goods When to submit (at the latest)
‘deep sea’ containerised cargo 24 hours before the goods are loaded
‘short sea’ containerised and non-containerised cargo 2 hours before leaving the port
air traffic 30 minutes before departure from an airport
rail traffic 2 hours before the goods leave Union territory
road and inland waters traffic 1 hour before departure

Due to commercial practicalities, you may be required to present your goods to customs earlier.

You can amend safety and security declarations after the initial submission if certain information changes (such as the ferry company used or time of arrival), up until the point of customs clearance.

How to submit

Submit using the insert exit summary (IEXS) declaration type in CHIEF

Exit summary declarations are submitted on the Customs Handling of Import and Export Freight (CHIEF) in the same way as an export declaration, for goods exported from Great Britain, and the Customs Declaration Service (CDS), for goods exported from Northern Ireland. Carriers might submit the Safety and Security declaration themselves or chose to use a customs intermediary to fill this requirement on their behalf.

You’ll need to submit the specific transaction code 'IEXS' on the CHIEF system, along with the CPC 10 00 046.

If using the Customs Declaration Service, you’ll need to submit a C21e dataset on the system. The procedure code is split into 2 data elements (DE) in the Customs Declaration Service. DE 1/10 and DE 1/11.

DE 1/11 code is '17X' for Safety and Security declarations.

There are several 1/10 codes that can be used dependant on the procedure being used:

  • 0012 – export of union goods
  • 00 14 re export of Non-union goods
  • 0017 Movements of goods from the UK to another Member State or Territory

You must read the inventory tariff to make sure that the correct codes are being applied in the declarations. The dataset for a Safety and Security declaration must include all data elements where note 56 is specified in the C21e dataset. Notes for completion of all declaration categories, including note 56.

Information on the C21e Dataset can be found in CDS Inventory Tariff Appendix 23C.

Information on DE 1/10 can be found in CDS Inventory Exports Tariff Appendix 1B.

Information on DE 1/11 17X can be found in CDS Inventory Tariff Appendix 2.

Further details on the requirements of this declaration and CPC can be found in volume 3 of the customs tariff.

Submit an ‘arrived’ exit summary declaration using the Export Full Declaration type in CHIEF

You will need to submit an ‘arrived’ exit summary declaration in CHIEF if you are exporting goods from Great Britain to the EU or countries outside the EU through either:

  • RoRo through a port which is not inventory linked
  • any transport mode through Dover, Holyhead or Eurotunnel

When an exit summary declaration is submitted as arrived, it is not necessary to submit a separate arrival message in CHIEF after the arrived exit summary declaration has been submitted.

Some ports lack the physical space to run checks on consignments and are operating with Inland Border Facilities. This means an ‘arrived’ exit summary declaration will be required. When an ‘arrived’ declaration is submitted, an arrival message is automatically sent as soon as the declaration is made, and, if necessary, the carrier can then be directed away from the port for checks elsewhere.

At non-inventory linked ports, submitting an ‘arrived’ exit summary declaration means that the person submitting the exit summary declaration does not need to contact the National Clearance Hub to request that an arrival message is submitted in CHIEF. This will avoid disruption caused by carriers waiting for ‘permission to progress’ which is only sent once a declaration is arrived.

To submit an ‘arrived’ exit summary declaration you will need to enter the CPC 10 00 056 into the export full declaration (EFD) in CHIEF and declare declaration type (Box 1) as ‘EXA’ to submit the declaration as arrived.

Once your exit summary declaration is accepted, you’ll be issued with an MRN. The declarant will be notified by CHIEF whether permission to progress has been given or whether further checks are required. You should not move to the border location until permission to progress is received, or you are asked to do so.

Once permission to progress has been received, you may proceed to the port of exit and the goods may be shipped.

There is a requirement to notify the customs Office of Exit about goods departing the customs territory. All exit summary declarations will automatically be assumed as departed on CHIEF, so there is no need to facilitate the departure notification for exit summary declarations.

After you submit

Once your exit summary declaration is accepted, you’ll be issued with a movement reference number (MRN).

This exit summary declaration will still need to be presented to the customs office of export in the UK and gain permission to progress before the goods can leave the UK using a DUCR. You can use the movement reference number of the exit summary declaration or DUCR to present your goods.

All export declarations must be ‘arrived’ in the UK on CHIEF or Customs Declaration Service.

Input of the electronic arrival message completes presentation of the goods so that they may be cleared for the export procedure. Goods must not be shipped, or be loaded to be shipped, without permission to progress granted from customs.

Find out how to complete export arrival and departure messages correctly.

From 1 July 2022

You’ll be required to submit safety and security import declarations on goods entering Great Britain from the EU.