Guide

Benefits of intranets and extranets

Content management for intranets and extranets

You should aim to keep any information on intranets or extranets up-to-date and accurate. The easiest way to ensure this is to use content management systems (CMS) for managing and updating information.

What is a content management system?

A CMS is a system for adding, managing and publishing content to an intranet, extranet or a website. The system has a simple web-browser interface, which makes it easy to use even for those without prior IT expertise.

Content is created within the CMS using templates, which allow you to:

  • input data easily
  • ensure that content is displayed consistently across the site
  • manage existing content more effectively

CMS features that are particularly useful when managing intranets and extranets include:

  • user rights administration – to define who can publish, edit, review and manage information
  • password control – leading to a high level of data security
  • high performance search solutions
  • integration with other systems – such as customer or corporate databases, or internal platforms

Find out more about content management systems and the advantages of using a content management system.