When a conflict arises you should try to take a calm approach and not react in a challenging way. You should also not ignore the problem and hope that it will go away.
The best way to handle conflict is to face it and have a planned approach. If you have policies or procedures in place, you can use these to determine how you approach the issue or to give your employee an idea of how you will approach addressing the problem. It may help to have an employee representative and/or a senior manager who can help if:
- employees find it difficult to confront their managers and make a complaint
- you are not able to speak to each employee individually
You should allow everyone to clear the air and have their say. Employees need to know who they can go to when they have issues and that they will be taken seriously.
It is important that you make an informed decision by gathering information from everyone involved. You should think about what would be the best outcome for everyone involved, including the business itself.
Use internal procedures
You should make sure that your grievance procedure is up to date and communicated to all staff, discussed at team meetings and at individual appraisals. These procedures will also help deal with issues such as bullying, absence and misconduct.
Upgrade your skills
Having one-to-one conversations requires sensitivity and empathy. You should always make sure that you:
- listen to what an employee says
- question them calmly to understand any underlying problems
- consider problems from a variety of perspectives
- lead by example
- comply with the latest employment laws
- have up to date policies on dispute resolution procedures
Get external help
Resolving personal conflicts can be difficult if you feel you are too close to the problem.
The Labour Relations Agency (LRA) may be able to help by providing mediation. This involves an independent, impartial person helping two or more individuals or groups to discuss their problems and reach a solution that's acceptable to everyone. Read how mediation with the LRA could help to resolve conflict.