Measurement of financial performance is an important part of running a growing business. Many businesses fail because of poor financial management or planning.
Your business' success can depend on developing and implementing sound financial and management systems. Updating your original business plan is a good place to start. See prepare a business plan for growth and balance sheets.
Financial performance review
Financial performance review can help you examine your business goals and plan effectively for improving the business. When carrying out a financial review of your business, you might want to consider:
- Cashflow - this is the balance of all of the money flowing in and out of your business. You should regularly review and update your forecast. See cashflow management.
- Working capital - have your requirements changed? If so, try to determine why and assess how this compares to the industry standard. See how to use your business plan to get funding.
- Cost base - keep your costs under constant review. Make sure that your costs are covered in your sale price - but don't expect your customers to pay for any business inefficiencies. See price your product or service.
- Borrowing - what is the position of any overdrafts or loans? Are there more appropriate or cheaper forms of finance you could use? See borrowing finance for your business.
- Growth - do you have plans in place to adapt your financing to accommodate your business' changing needs and growth? Find out more about financing growth.
Financial performance measures
One of the most important areas of your finances you should review is your profitability. This is your capacity to make a profit, ie generate revenue that exceeds your overall expenditure (all costs, taxes and expenses). Most growing businesses ultimately target increased profits, so it's important to know how to analyse your profitability ratios.
Profitability ratios typically fall under two broad categories: margins and returns. Most common profitability ratios are:
- Gross profit margin - how much money is made after direct costs of sales have been taken into account, or the contribution as it is also known.
- Operating expenses margin - this lies between the gross and net measures of profitability. Overheads are taken into account, but interest and tax payments are not. For this reason, it is also known as the EBIT (earnings before interest and taxes) margin.
- Net profit margin - this is a much narrower measure of profits, as it takes all costs into account, not just direct ones. All overheads, as well as interest and tax payments, are included in the profit calculation.
- Return on capital employed - this calculates net profit as a percentage of the total capital employed in a business. This allows you to see how well the money invested in your business is performing compared with other investments you could make with it, like putting it in the bank.
Accounting ratios to measure performance
As well as measuring profit, you should consider other standard financial ratios to help you to analyse your business' performance. These ratios look at:
- liquidity - assessing your ability to meet your short-term financial obligations
- solvency - measuring your long-term debt against your assets and equity to determine your financial stability
- efficiency - measuring things like stock turnover to determine how well you are using your business assets
Measuring these ratios against industry averages, previous years and competitors can help you to identify problems and issues within your business. See how to use accounting ratios to assess business performance.
Know your legal responsibilities
- Do you need a licence?
- Get the right business insurance
- Comply with the law when providing goods and services
- Know your customers' rights
- Distance and online selling rules
- Understand pricing legislation
- Buying goods from outside NI
- Selling goods outside NI
- GDPR compliance checklist
- Pay your business rates
- Understand staff contracts and your responsibilities
- Taking on contractors and subcontractors
- What you need to do about health and safety
- Know your legal obligations on pensions
Understand tax and VAT
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